Who We Are
AI Lane Limited (Company No. 17035654) trading as Ailane is the data controller for the processing described in this notice. We are registered with the Information Commissioner’s Office (ICO Registration No. 00013389720). You can contact us about this notice at privacy@ailane.ai.
What This Notice Covers
Ailane maintains a regulatory intelligence estate derived from published UK Employment Tribunal and Employment Appeal Tribunal decisions. This notice explains how we process personal data contained within those published decisions. It does not cover how we process subscriber account data, which is addressed in our main Privacy Policy at ailane.ai/privacy/.
What Personal Data We Process
We process the following categories of personal data extracted from published tribunal decisions:
- Names of claimants, respondents (where individuals), judges, and legal representatives
- Case outcomes, financial awards, and hearing dates
- Employment details: job titles, salary information, length of service
- Protected characteristics where relevant to discrimination claims (this is special category data under UK GDPR Article 9)
- Health-related information where relevant to disability discrimination or personal injury claims
- Employer-level aggregate data (company names, case counts, outcome statistics — this is corporate data and is not personal data)
Where We Get This Data
All personal data is obtained from Employment Tribunal and Employment Appeal Tribunal decisions published by His Majesty’s Courts and Tribunals Service (HMCTS) on GOV.UK. These decisions are published under the Employment Tribunals (Constitution and Rules of Procedure) Regulations 2013 and are Crown copyright material made available under the Open Government Licence v3.0. We do not obtain personal data directly from data subjects for this processing.
Why We Process This Data
We process this data for the following purposes:
- Regulatory intelligence: analysing tribunal outcomes to help employers understand employment law compliance requirements
- Statistical analysis: producing aggregate statistics on tribunal outcomes, award levels, and claim types across sectors and regions
- ACEI exposure scoring: classifying tribunal cases against a 12-category compliance taxonomy to produce employer-level intelligence
- Knowledge Library: providing evidence-based legal intelligence to subscribers through our conversational intelligence platform
Our Legal Basis for Processing
Our lawful basis under UK GDPR Article 6 is legitimate interests (Article 6(1)(f)). Our legitimate interests are: providing regulatory intelligence products to UK employers, contributing to public-interest transparency in employment standards, and conducting statistical research on tribunal outcomes. A Legitimate Interests Assessment is documented and available on request.
For special category data (protected characteristics, health data), we rely on the research and statistics condition under DPA 2018 Schedule 1, Part 1, Paragraph 4, read with UK GDPR Article 9(2)(j). We maintain an Appropriate Policy Document as required by DPA 2018 Schedule 1, Part 4.
International Transfers
Personal data may be transferred to the United States for processing by Anthropic, Inc. This transfer is protected by the UK-US Data Privacy Framework adequacy arrangement and/or UK International Data Transfer Agreement as applicable.
How Long We Keep Data
Tribunal intelligence records are retained indefinitely, subject to biennial review, because the published tribunal decisions from which they are derived remain publicly available and of continuing regulatory intelligence value. Records are corrected or removed if the underlying published judgment is withdrawn from official registers by HMCTS.
Your Rights
Under the UK GDPR, you have the following rights in relation to your personal data:
- Right of access (Article 15): You can request a copy of the personal data we hold about you.
- Right to rectification (Article 16): You can request correction of inaccurate data. Where our records inaccurately reflect the published judgment, we will correct them. Where the published judgment itself is disputed, you should contact the tribunal service.
- Right to erasure (Article 17): You can request deletion of your personal data. We will assess each request on its individual merits, considering the age of the judgment, the sensitivity of the data, and the balance between your interests and the public interest in regulatory intelligence. We cannot erase data that forms part of a published tribunal judgment that remains on official registers.
- Right to object (Article 21): You can object to our processing based on legitimate interests. We will cease processing unless we can demonstrate compelling legitimate grounds that override your interests.
- Right to restrict processing (Article 18): You can request restriction of processing while we assess an objection or rectification request.
To exercise any of these rights, contact us at privacy@ailane.ai. We will respond within 30 days.
Restricted Reporting Orders and Anonymity
We comply with all restricted reporting orders made by Employment Tribunals under Rule 50 of the Employment Tribunals Rules of Procedure 2013. Records subject to such orders are suppressed from all external outputs. We also comply with the automatic lifetime anonymity provisions of the Sexual Offences (Amendment) Act 1992 in respect of any tribunal case arising from or relating to a sexual offence allegation.
Why We Have Not Contacted You Directly
UK GDPR Article 14(5)(b) exempts controllers from the obligation to provide individual notice where this would prove impossible or involve a disproportionate effort. Given the volume of data subjects (over 130,000 claimants and 78,000 employers), individual notification is not feasible. We discharge our transparency obligation through this public notice, which is permanently accessible on our website.
Complaints
If you are unhappy with how we handle your personal data, you have the right to complain to the Information Commissioner’s Office (ICO): ico.org.uk, telephone 0303 123 1113.
Attribution
The tribunal intelligence estate contains public sector information licensed under the Open Government Licence v3.0. Parliamentary intelligence (bills, Hansard, committee proceedings) contains Parliamentary information licensed under the Open Parliament Licence v3.0.